Bolt HR (“we”, “our” or “us”) is committed to protecting your privacy. This policy explains how we collect, use, disclose and safeguard your information when you use our mobile application and services.
Information we collect
Personal information
We collect information that you provide directly to us, including:
- Name, email address and contact information
- Employee ID and organisational details
- Time and attendance records
- Leave requests and approvals
- Profile information and preferences
Facial data
During employee enrolment, administrators may upload a facial photo of the employee to enable identity verification during attendance check-in and check-out. This photo is used solely to verify that the person checking in matches the authorised employee profile.
Bolt HR does not collect biometric templates, facial geometry or depth maps, and does not use Face ID or similar biometric frameworks. Facial photos are encrypted in transit and at rest, stored securely on our servers, and never shared with third parties.
Automatically collected information
When you use Bolt HR, we automatically collect certain information, including:
- Device information (model, operating system, unique identifiers)
- Log data (IP address, access times, app features used)
- Location data (with your permission, for check-in and check-out features)
- Usage data and analytics
How we use your information
We use the information we collect to:
- Provide, maintain and improve our services
- Verify employee identity during check-in and check-out
- Process leave requests and manage attendance
- Send you notifications and updates
- Communicate with you about our services
- Ensure security and prevent fraud
- Comply with legal obligations
- Analyse usage patterns to improve the user experience
Data security
We use appropriate technical and organisational measures to protect your information against unauthorised access, alteration, disclosure or destruction. These measures include:
- Encryption of data in transit and at rest
- Role-based access controls and authentication
- Regular security assessments and updates
- Employee training on data protection
Data retention
We keep your information for as long as needed to provide our services and meet legal obligations. Facial photos are kept only while the employee’s profile is active. Once an account is terminated, these photos are permanently deleted within 30 days, unless earlier removal is requested.
Your rights and choices
Depending on your location, you may have certain rights over your personal information:
- Access. Request access to your personal information.
- Correction. Request correction of inaccurate information.
- Deletion. Request deletion of your information.
- Portability. Request a copy of your information.
- Opt-out. Opt out of certain data processing activities.
To use any of these rights, email support@bolthr.app.
Children’s privacy
Bolt HR is not intended for anyone under the age of 18. We do not knowingly collect personal information from children. If we learn that we have, we will delete that data promptly.
International data transfers
Your information may be transferred to and processed in other countries where we operate or host data. We apply appropriate safeguards to keep that processing in line with this policy and applicable laws.
App Store compliance
Bolt HR complies with Apple App Store and Google Play Store privacy requirements. We:
- Give clear information about data collection and use
- Get consent before collecting facial or sensitive information
- Encrypt and securely store all user data
- Let users access and delete their data
- Do not share or sell personal data without consent
Changes to this policy
We may update this privacy policy from time to time. Material changes will be posted on this page and shown in the “Last updated” date.
Contact us
Questions about this privacy policy, or a request about your data? Email the Bolt HR team.
support@bolthr.app