Privacy Policy

Introduction

BoltHR ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and services.

Information We Collect

Personal Information

We collect information that you provide directly to us, including:

• Name, email address, and contact information
• Employee ID and organizational details
• Time and attendance records
• Leave requests and approvals
• Profile information and preferences

Facial Data

During employee enrollment, administrators may upload a facial photo of the employee to enable identity verification during attendance check-in and check-out. This photo is used solely for verifying that the person checking in matches the authorized employee profile. BoltHR does not collect biometric templates, facial geometry, or depth maps, and it does not use Face ID or similar biometric frameworks. Facial photos are encrypted in transit and at rest, securely stored on our servers, and never shared with third parties.

Automatically Collected Information

When you use BoltHR, we automatically collect certain information, including:

• Device information (model, operating system, unique identifiers)
• Log data (IP address, access times, app features used)
• Location data (with your permission, for check-in/check-out features)
• Usage data and analytics

How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Verify employee identity during check-in and check-out
• Process leave requests and manage attendance
• Send you notifications and updates
• Communicate with you about our services
• Ensure security and prevent fraud
• Comply with legal obligations
• Analyze usage patterns to improve user experience

Data Sharing and Disclosure

We may share your information in the following circumstances:

• With Your Employer: HR data (including facial photos) may be shared with your organization’s administrators as necessary for HR operations.
• Service Providers: We may share information with secure third-party providers who host or maintain our systems.
• Legal Requirements: We may disclose information if required by law or in response to valid legal requests.
• Business Transfers: In connection with any merger, sale, or acquisition of all or part of our business.

We do not sell your personal information to third parties.

Data Security

We implement appropriate technical and organizational measures to protect your information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Role-based access controls and authentication mechanisms
• Regular security assessments and updates
• Employee training on data protection

Data Retention

We retain your information for as long as necessary to provide our services and comply with legal obligations. Facial photos are retained only while the employee’s profile is active. Once an account is terminated, these photos are permanently deleted within 30 days unless earlier removal is requested.

Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your information
• Portability: Request a copy of your information
• Opt-out: Opt out of certain data processing activities

To exercise these rights, please contact us at support@bolthr.app.

Children's Privacy

BoltHR is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children. If we learn that we have done so, we will promptly delete such data.

International Data Transfers

Your information may be transferred to and processed in other countries where we operate or host data. We implement appropriate safeguards to ensure compliance with this Privacy Policy and applicable laws.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Material changes will be posted on this page and reflected in the updated “Last updated” date.

Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us: